DATA PRIVACY NOTICE
The Parish of Mallow union
1. Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).
2. Who are we?
The Parish of Mallow Union is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes.
3. How do we process your personal data?
The Parish of Mallow Union complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
We use your personal data for the following purposes: –
- To enable us to provide a voluntary service for the benefit of the public in a particular geographical area as specified in our constitution;
- To administer membership records;
- To fundraise and promote the interests of the church;
- To manage our employees and volunteers;
- To maintain our own accounts and records (including the processing of gift aid applications);
- To inform you of news, events, activities and services running at Mallow Union of Parishes;
- To share your contact details with the Diocesan office so they can keep you informed about news in the diocese and events, activities and services that will be occurring in the diocese and in which you may be interested.
4. What is the legal basis for processing your personal data?
- Explicit consent of the data subject so that we can keep you informed about news, events, activities and services and process your gift aid donations and keep you informed about parish and diocesan events
- Processing is necessary for carrying out obligations under employment, social security or social protection law, or a collective agreement
- Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided:
- the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and
- there is no disclosure to a third party without consent
5. Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church. We will only share your data with third parties outside of the parish with your consent.
6. How long do we keep your personal data?
We keep data in accordance with the guidance set out within Irish Data Protection Legislation, details of which can be found here and in the guide “Keep or Bin: Care of Your Parish Records” which is available from the Church of England website here.
Specifically, we retain electoral roll data while it is still current; gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and parish registers (baptisms, marriages, funerals) permanently.
7. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: –
- The right to request a copy of your personal data which the Parish of Mallow Union holds about you
- The right to request that the Parish of Mallow Union corrects any personal data if it is found to be inaccurate or out of date
- The right to request your personal data is erased where it is no longer necessary for the Parish of Mallow Union to retain such data
- The right to withdraw your consent to the processing at any time
- The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable)
[Only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means]
- The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing
- The right to object to the processing of personal data, (where applicable)
[Only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics]
- The right to lodge a complaint with the Information Commissioners Office (UK) or Data Protection Commissioner (Ireland)
8. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Privacy Notice, then we will provide you with a new notice. The new notice will explain the new use of your personal data prior to commencing the processing. It will set out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
9. Contact Details
To exercise all relevant rights, queries of complaints please in the first instance contact the Rector at The Rectory, Lower Bearforest, Mallow, P51 A871, Co Cork.
You can contact the Data Protection Commissioner (Ireland) on +353 (0761) 104 800; via email email@example.com or by writing to: The Data Protection Commissioner, Canal House, Station Road, Portarlington, Co. Laois, R32 AP23
CHILD SAFEGUARDING STATEMENT
Mallow Union of Parishes
Mallow Union of Parishes provides religious, educational and recreational activities and services to children under 18 years of age through a range of local services.
Mallow Union of Parishes is committed to safeguarding children by working under the guidance of our national safeguarding policy Safeguarding Trust and its associated procedures.
We acknowledge our duty of care to safeguard and promote the welfare of children and we are committed to ensuring safeguarding practice reflects statutory responsibilities, government guidance and complies with best practice.
Our clergy, volunteers and staff are committed to creating a safe environment for children and young people to grow and develop. The Safeguarding Trust policy recognises that the welfare and interests of children are paramount in all circumstances. It aims to ensure that regardless of age, ability or disability, race, religion or belief, sex or sexual orientation or socio-economic background, all children have a positive and enjoyable experience in a safe and child centred environment and are protected from abuse whilst participating in church related activities.
Mallow Union of Parishes will conduct a specific written risk assessment and child safeguarding statement in line with:
- Children First Act 2015
- Protection for Persons Reporting Child Abuse Act 1998
- National Vetting Bureau Act 2012 and 2016
- Children First Guidance 2017
- Tusla Guidance on Developing a Child Safeguarding Statement.
|The Mandated/Relevant Person for Mallow Union of Parishes is
The written risk assessment indicates the areas of potential harm, the likelihood of harm occurring, and lists the required policy, guidance, process and practice required to alleviate the risks.
In addition to this service/activity risk assessment the following procedures are in place throughout Mallow Union of Parishes as part of our safeguarding policies and procedures:
- Procedures for managing allegations of abuse or misconduct by clergy, volunteers or employees against a child availing of our services.
- Procedures for the safe recruitment of volunteers or employees to work with children in our services.
- Procedures to access child safeguarding training, including the identification and reporting of harm.
- Procedures for reporting child protection and welfare concerns to Statutory Authorities.
Mallow Union of Parishes recognises that implementation is an on-going process – we are committed to the implementation of this Child Safeguarding Statement and the procedures that support our intention to keep children safe from harm and the risk of harm.
The Relevant Person for this Child Safeguarding Statement is:
This Child Safeguarding Statement will be reviewed at: The first full Select Vestry Meeting after the Easter Vestry.